How to Conduct Effective Virtual Board Meetings

Virtual Board Meetings can be a fantastic alternative to face-to-face meetings. They are a flexible and convenient way for non-profit organizations, to connect with their boards and directors. The transition from in-person to virtual meetings isn’t without challenges. To http://whichboardroom.com/who-is-a-corporate-secretary-role-of-the-corporate-secretary ensure a productive engaging, effective and enjoyable board meeting, non-profit leaders should adhere to a few rules to keep things running smoothly.

Keep the Meeting focused on the Agenda

It’s easy to lose focus or lose interest during a virtual meeting. It’s crucial that the participants remain focused on the agenda and that the board members don’t stray from the topic. It’s also beneficial for companies to record virtual meetings and distribute minutes after each meeting.

Increase Engagement of Attendees

It is vital that nonprofits maintain a high degree of board member involvement when they move to a virtual format. Meetings can become awkward and tense when attendees are unable to connect on an online platform. To avoid this from happening, it’s essential that the chairperson of the board establish the right tone and ambience for each meeting, and set rules for participation and communication.

Avoiding the dreaded “zoom fatigue” is one of the most difficult tasks when it is about virtual meetings. Meetings that are too long can cause attendees to feel mentally exhausted and disconnected from each others. Presenters should talk about their videos and slides prior to the virtual meeting starts to keep attendees engaged. They should also encourage attendees to break for a few minutes between each session.