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Mimecast Secure Document Sharing Solution
Document sharing is a crucial component of collaborative business processes. If it is not done properly this could give hackers the opportunity to steal sensitive documents.
Secure Document Sharing involves the digital distribution of information classified as confidential or private, such as personally identifiable information (PII) or protected health information (PHI). This includes work-in-progress files that are circulated to colleagues to collaborate and review. It is often used in conjunction with M&A activities and requires a solution to allow the exchange of large files in a highly secure online environment, as well as one that protects archived working-in-progress files as well as the collaboration process itself.
The most popular method is via cloud-based secure file sharing services that allow users to access online files in a controlled way (e.g. Printing, copying, and screen-scraping prevention are all common approaches. It also permits the control of shared files and folders, and it can also enable advanced security features, such as audit trails and encrypted.
Another alternative is peer-to-peer (P2P) document sharing, which allows computers to connect to each and transfer files directly without hosting them on an centralized server. It has some advantages such as a lower storage requirement, fast transfer speeds and a more customizable user experience. It also carries serious risks that could result in the accidental publication of personal information, viruses, malware, and worms. It is not recommended to use in environments subject to stringent compliance regulations. Mimecast’s Secure Document Sharing Solution provides a highly secured way for teams within an organization to share documents with outside parties as well as internally. It can be triggered manually or automatically, based on administrator-defined policies. It also supports different levels of collaboration and access to align with corporate governance guidelines and best practices regarding secure document sharing.
